How to work with council members

How to work with council member



All council members are Subsidiary Proprietor (SP).  They are elected by the other SP to the council.  Each SP has one vote.  Council represent all SP and responsible for their own action during presentation.  Their rights are within the right of all SP and not more than that.  Council is liable for their action or inaction.  Especially when a council is perusing an agenda that is within his interest alone.

Council can recommend or bring up an issue or concern to be address in the council meeting as one of the agenda. 

Council cannot give directive on their own without approval of the council by majority.

Council can make a decision during the board meeting then this decision will be carry out by the management office. 

Council will need to be educated on their right and their limit on their authority.

No action shall be carry out by the management if it is not within the by law, house rules, or strata-title law.  Each decision to action must be minute and approve by majority within the meeting before it can take to action.

Guideline:

·        Communication
·        Education
·        Follow up
·        Never commit without formal approval on major issues *major issues are those going get you or your company into trouble, or violating the right of other SP


Additional Note:

The board of council maybe represent by any number of SP but limiting up to 14 as maximum. 

If there is only one council member then that person maybe the only one with title of Chairman, Treasurer and Secretary.

Many of this information regarding to the right of council can be found in Strata-Title Act.



***These articles will be update regularly as it is still work in progress and I welcome comment from other professional. 


Disclaimer:

All of these articles are based on my personal experiences and opinions.  Not all estates are the same and it will offer different experiences and stories to each writing. My experience does not represent for all in this industry. 



*** This document is copyright by Victor MZ Ling

Comments

Post a Comment

Popular posts from this blog

How to deal with car clamping under MCST

Image
How to work with car clamping The clamping of car is usually found under the bylaw in an estate.  It must be pass as bylaw before it can be enforced. Guideline: ·         Follow the Standard Operating Procedure (SOP)/ Key Performance Indicator (KPI) ·         Provide warning before and after clamping ·         Allows appeal for clamping ·         Clamping happy hurts SP relation ·         Only clamp when the car is park where it is causing inconvenience and affecting the whole estate. Example: park in the middle of the road.  Park double parking space.  Something too obvious and irresponsible parking. Additional Note: Clamping appeal should be done by a workgroup setup if it happen frequently and have them submit their recommendation so that it won’...
Read more

Tendering under MCST

Image
Tendering contract with service provider under MCST (another solution) Many estates carry on tendering out job to various vendors in affair of an annual ritual.  There are many reasons behind this episode that play out annually.  Every year, there are new council member and office bearer. Each year, this people feel the needs to outdo the last council and with believe that the new team can do better.  They believe the team will be able to save money, find a better vendor, hire harder working crew and better management.  The thought is noble and encouraging and that is why there will be tender almost every year and in most estates. Guideline: ·         Limit the tender to the minimum. ·         Provide clause to renew the contract ·         Existing vendor know your estate and know the area that need improvement Pro: ·  ...
Read more

What is encroachment under MCST

Image
Anything outside of your unit and not own by the owner is consider encroachment.  It doesn't matter what other neighbor is doing nearby.  Legally, owner is liable when things happened when it is outside and it is encroaching into the common area. Example:  Clothing, Shoes, Rack, Paper, Boxes & etc Fire safety is always a concern with the fire department. Management is responsible when things happen and when it is not properly managed. Management is to give proper warning before removing as courtesy to the residents.  However, once it is remove then it will be the lost of the owner.  There will be no claim available. A check with the floor plan and double confirm with the management will work to clarify. ***this article will be update regularly as it is still work in progress and I welcome comment from other professional.  Disclaimer: All of this articles are based on my personal experiences and...
Read more