Tendering under MCST


Tendering contract with service provider under MCST (another solution)


Many estates carry on tendering out job to various vendors in affair of an annual ritual.  There are many reasons behind this episode that play out annually. 

Every year, there are new council member and office bearer. Each year, this people feel the needs to outdo the last council and with believe that the new team can do better.  They believe the team will be able to save money, find a better vendor, hire harder working crew and better management.  The thought is noble and encouraging and that is why there will be tender almost every year and in most estates.


Guideline:

·        Limit the tender to the minimum.
·        Provide clause to renew the contract
·        Existing vendor know your estate and know the area that need improvement

Pro:
·        Possibility to find a better vendor
·        Keep vendor in line
·        Competitive pricing

Con:
·        Time consuming
·        Drain of resources
·        Limited vendors (Singapore & Malaysia)
·        New vendor need time to learn your estate and to provide optimal services
·        Vendors just get tired of submitting tender for the same estate with no result

Additional Note:

Work with the current vendor through better communication.  Most of the time, the management can do a better job dealing with vendor then any SP or council member.  So the best policy for the SP is to stop interfering with the works of the management and allow them to do the job.

A lot of time, the council felt that they need to watch over to keep the management clean and not be corrupted by kick back or rebate from vendors.  I think the current law in Singapore is very strong which discourage this sort of behavior.  The penalty for violator is hefty fine, penalty and jail (The law is different in different country especially with the enforcement of the law so check with your management or attorney).
***These articles will be update regularly as it is still work in progress and I welcome comment from other professional. 

Post your question to me so that I can add it in my articles. 

Help me to improve on these articles with your donation.  Donate what you want.  Hope that we can add in video onto these articles.                    

Disclaimer:

All of these articles are based on my personal experiences and opinions.  Not all estates are the same and it will offer different experiences and stories to each writing. My experience does not represent for all in this industry. 

Victor MZ Ling:  

My experiences including Single family home, condominium, shopping mall complex, retail stores and shop houses.

Aside from management of different estates, i am also an active investor.

2015-2016. Chairman of Pelita Indah Condominium, Malaysia.

Email:  VictorMZLing@Gmail.com

Language skills:
·        Chinese
·        English

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*** This document is copyright by Victor MZ Ling

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